Zoom explained: Understanding (and using) the popular video chat app | Computerworld - Zoom Apps to fit any use case
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Download Center - Zoom.What is Zoom and how does it work? Plus tips and tricks
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We are working to make Zoom Apps open to developers in the next few months. Customers will also be able to use Zoom Apps to enhance workflows and create more immersive experiences. Use the apps you love, right in Zoom Zoom Apps combine your favorite apps with the power of Zoom Explore all apps. Zoom Apps to fit any use case. Zoom Apps make meetings more engaging, productive, and fun.
Get things done, together Create enjoyable meetings and brainstorming sessions with interactive apps Drive engagement with in-meeting apps for team collaboration, whiteboarding, and more. Boost efficiency before, during, and after meetings Streamline your workflows by bringing your favorite workplace apps into Zoom Get the most out of your meetings with apps for note-taking, task management, and file-sharing Simplify the sharing and control of Zoom Apps across your organization with admin settings.
Create fun, unique moments Use in-meeting gaming apps to have fun and connect with others Personalize your meetings with apps for team icebreakers, virtual backgrounds, or personal wellness. Bring the apps you love directly into your meetings Explore all apps.
Interested in developing an App? The Zoom Developer Platform has documentation and demos for you to check out. Thank you, Team Zoom.
- How To Use Zoom: A Step-by-Step Guide ()
With the free version of Zoom, users can hold an unlimited number of meetings, but group meetings with multiple participants are capped at 40 minutes in length. Zoom Pro: This is the best option if you're using Zoom with a small team with at least one member working remotely full-time or part-time so you can collaborate effectively, no matter where the meeting is hosted.
Zoom Business: Zoom Business is best-suited to small to medium-sized businesses with multiple teams regularly scheduling Zoom meetings. Zoom Enterprise: For businesses with 1, employees or more, this tier of Zoom offers unlimited cloud storage for recordings, a dedicated customer success manager, and discounts on webinars and Zoom Rooms.
Once you've selected the Zoom plan you'd like to start using, you can sign up and download Zoom onto your computer to start using it. Users can sign up using their work email if they're signing up for an individual free account, or if your system administrator is signing up for a Pro, Business, or Enterprise account, you'll be invited to sign up for Zoom as one of your company's hosts.
If you're setting up a Zoom Room , you'll also need to download "Zoom Rooms for Conference Room" on the in-room computer and "Zoom Room Controller" for the tablet in the meeting room. Next, you'll want to sync Zoom to your calendar so you can schedule Zoom meetings that appear on your calendar, or so you can easily add a Zoom Meeting link to events on your calendar so remote participants can join.
To do this, when you're signed into Zoom, navigate to "Settings," then "Meetings," then "Synced Calendars. By doing this, you can sync calendars with Zoom in both directions, so your calendar client will offer an option to add a Zoom link, and your calendar will show Zoom Meetings you schedule in the Zoom app. If your business sets up Zoom Rooms, you can sync those rooms to your company's shared calendar so employees can see which meeting rooms are available when they go to book.
Zoom Rooms can also be set up to display upcoming meetings so employees are cognizant of when they need to start wrapping up, or when they can sit down in a drop-in meeting.
Source: Zoom. Now you're set up to get started using Zoom. You can schedule a meeting using Zoom using your calendar client as explained and shown above , or you can schedule a meeting via the Zoom app.
To do this, you can start a new meeting in the moment by clicking "New Meeting," or clicking "Schedule Meeting" to book a Zoom meeting for the future:. Then, you can edit the details of your meeting -- for example, you can schedule a recurring meeting, set a meeting password, and choose which calendar you want to sync.
Once you're in a Zoom meeting, you can use features like turning your video and microphone settings on and off, inviting other meeting participants, chatting with other meeting participants, recording the meeting, and sharing your screen. Now that you understand the basics of Zoom, use these pro tips for getting the best possible experience.
To address Zoom security issues, Zoom has outlined its security and privacy features. We've explained some of these privacy features below.
Zoom bombing, or Zoombombing, occurs when an uninvited individual gains access to your Zoom meeting. They join the Zoom session with the intent to disrupt the meeting. Luckily, Zoom bombing can be prevented by enabling Zoom's privacy settings. When you schedule a new meeting, under the Password section, click the checkbox next to Require meeting password.
This allows you to type in a strong password that you can share with meeting participants. Participants will be asked to enter the password to join the meeting. Zoom Meetings happen in the Zoom app, and can be started and shared by anyone; these meetings can even be started for free via the app, if you have it installed, or via the Zoom web site.
You can also use Zoom on your phone or cast it to your television. You don't need a paid subscription to start using Zoom. In fact, if someone else sets up the Zoom Meeting and invites you, all you need to do is follow the instructions in the email invitation to start using Zoom.
You'll need to click a link to install the Zoom app, and then enter the conference code to sign into the meeting to which you've been invited. To start your own Zoom Meeting , you'll need a Zoom account, which you can create for free. Go to the Zoom web site and click Sign Up, It's Free at the top of the page and follow the instructions. Once completed, you'll be able to start your own meetings.
Zoom offers several Zoom Meeting plans. Basic is free and lets you host meetings with up to participants, with a limit of 40 minutes per meeting. You can also have an unlimited number of one-on-one meetings. All of these meetings can be audio-only or video conferences. Even at the free account level, you can record and save your meetings, share your desktop with the meeting attendees, and use chat tools during the meeting. If the fairly generous features of the free Basic plan are not enough, it's possible to pay for Zoom Pro, Zoom Business, or Zoom Enterprise.
Each of these adds substantial additional features, like the ability to conference more than people at a time and extending the meeting duration past 40 minutes in fact, a meeting can be up to 24 hours long. These programs are in the category of remote work platforms and are similar to Slack apps and virtual team building apps.
For the full range of extensions, visit the Zoom App Marketplace. Evernote for Zoom allows users to access the note-taking software from within Zoom chat channels. Participants can easily pull up notes during the call, whether to follow a meeting agenda or to reference a comment made in the course of a meeting. Plus, users can make new notes during the call, meaning the extension is a simple way to take minutes that save to another program automatically.
The Evernote app bot responds to a series of commands, meaning users can take advantage of program features with a few keystrokes. Download the Evernote Zoom app. The Google Drive extension for Zoom allows meeting organizers to automatically upload meeting recordings and transcripts to folders. This handy ability simplifies archiving and gives team members more immediate access to meeting data. Since Google Drive is searchable, team members can easily find proper meetings. Download Google Drive for Zoom.
However, this timer app also allows users to load the full meeting agenda onscreen and assign time limits to each section. The countdown clock automatically changes color as time winds down. The app also offers the option of sending sound alerts to serve as an extra warning. Polly is a Zoom add-on that drives engagement during virtual meetings. These functions facilitate more hands-on, interactive Zoom meetings where all audience members can participate at once instead of waiting for a turn to speak or hoping the host catches a comment in the chat box.
Download the Polly Zoom app. Warmly is a networking tool that loads participant information into Zoom meetings. The program displays insights such as names, companies, positions, and location. Profiles can also show organizational charts, calendars, and mutual LinkedIn connections. The application enables event hosts and sales professionals to get to know prospects with minimal research and memorization.
Team members can use the tool to get more familiar with team members during company wide meetings. Warmly also has features that allow users to mark themselves as running late, as well as one-click connections to LinkedIn and Twitter pages. Download the Warmly Zoom app. This layout permits attendees to multitask more efficiently by eliminating the need to switch windows. Not to mention, the arrangement is more similar to gathering around a meeting table than the standard gallery view, and can increase feelings of camaraderie while battling Zoom screen fatigue.
Circles is a particularly ideal tool for virtual coworking hours, as well as online team social events. Download the Circles Zoom app. Slack is one of the most useful Zoom apps for work. Participants can join meetings with a single click. Admins can access records of which employees join, to better keep track of attendance during video calls.
The app can also post meeting summaries and recordings directly into Slack, making it easy to consolidate remote work happenings into one central hub. Download the Slack Zoom app. The Gmail extension allows users to schedule, start, view, and change Zoom meetings without exiting the inbox. Hosts can initiate Zoom meetings for email groups with the single click of a button.
The program then pulls up a form that asks for topic, timezone, time and date, and duration, making it simple to give invitees essential information within seconds. Download the Gmail Zoom app. This extension allows users to import Lucidspark boards directly into Zoom meetings.
While the digital whiteboard tool in Zoom is blank when the meeting starts, Lucidspark boards can be pre-prepped and can include GIFs and images. Meeting leaders can use the tool for real time brainstorming and can assign each attendee a color to better track the origin of ideas. The app also has a built-in timer to keep the meeting flowing effectively. Download the Lucidspark Zoom app. The Trello app enables meeting hosts and participants to connect to and organize Trello boards from within Zoom meetings.
Teammates can view boards to gauge project progress, and leaders can add assignment cards to lists during the meeting to save on time and ensure no task gets overlooked. Attendees can also add comments and import content onto the board via the Zoom chat channel. Download the Trello Zoom app. The Asana app for Zoom allows team members and managers to connect the project platform to video calls.
Users can create a Zoom meeting through Asana, view and update tasks during meetings, and import Zoom recordings and transports into the task lists automatically. This tool helps to streamline collaborative projects and saves the step of updating the program post meeting. Download the Asana Zoom app. Dropbox Spaces simplifies file sharing during Zoom meetings.
Participants can access, share, and edit files during meetings. Unlike traditional Zoom file share, team members can access Dropbox post-meeting if they forget to download documents before the meeting ends.
The app also facilitates agendas and minutes, saving organizers the step of dropping files in a folder post meeting.
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